Month: August 2009

PowerPoint Presentation Using Charts

Posted by cloud – August 22, 2009

Making power point presentation is an art. Power point is one powerful medium for representing your views, thoughts and knowledge to the listeners. Documentation and speech delivery are also medium for expressing thoughts but they have some drawbacks, so power point presentation is an ideal way to present data and information.

Good power point presentations help you to reach your target and deliver your knowledge effectively to the users. Charts and graphs are used to make effective power point presentation. Chart is a functionality provided by Microsoft power point in which you can integrate pictorial view of data in your slides or presentation. I.e. you can present or express data in chart form. Charts and graphs represent data in picture format; as we know “A Picture speaks thousands words”, it means the audience will understand charts and graphs more than data text.

Charts in power point allow a great variety of charts to ensure you that it will catch audience attraction and explain data information in more systematic manner. Charts becomes more attractive by inserting drill down options like; one can set mouse over option and link it to access more details, one can move charts all around. Chart helps to make data representation in visual and attractive manner. Also it helps to reduce confusion about data information and its value because charts are represented in systematic and precise manner.

Flash charts are able to make your chart colorful and good looking and manage your presentation creatively. I.e. using flash charts you can customize your power point presentation. In flash charts you can animate your presentation, color theme and integrate real time data in presentation. This chart gives a good look to your presentation without compromising data. The Most interesting thing is any one (who is not familiar with Microsoft power point) can use this functionality and create presentation with a little help. Representing effective charts with greater amount of data in compact manner is special feature of charts and it save space and complexity of your presentation.

Some software is available in market for charts known as charting software which create impressive charts and table. This software generally use platform of Adobe Flash. These software are available at nominal cost or free and very easy to use.

Step to create your own chart in Microsoft PowerPoint:

  1. Go to Insert menu and click on chart option. It will display a chart on your slide.
  2. A table will be displayed below chart containing data or information used for chart. Change in table data will affect on the chart.
  3. Go to first row and column A, enter your information for chart and press enter. This action will show change in chart also. In this way you can built a chart.
  4. To edit data table, double click on a chart. It will show a symbol of table. By clicking it table will display for editing.

In this way you can easily add charts in your power point presentation.

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9 Steps for Effective Power Point Presentation with Animation

Posted by cloud – August 12, 2009

Most of employees are not aware about power point tools except bullets and graphs. Many important but complex things are not easy to show in power point so their presentation might be failed and it gives bad impression in meetings. So you have to learn advanced technique for making presentation for more effective and powerful presentation skills.

An animation can be used to concentrate audience’s attention and for new introduction of products. Generally to make your presentation more effective insert images and apply animation effects. For transition of image to image, put three images in one slide and set a delay and run a slide show.

Here are some steps to make an animation in your power point presentation (most suitable for 2007):

  1. Add images from a drawing tool bar by clicking on insert picture. Add number of images you want in animation. Images should in same size and in one orientation.
  2. Arrange images in the manner so that they are in continuous manner and offset from each other.
  3. Select a picture which you want to display easily.
  4. If you are using Rise up animation effect, it will look good that images are smaller than slide.
  5. To change image size, do right click on bottom most image and select format picture option. Click on size tab and set position and click OK. The picture maintains aspect ratio and it adjust height automatically. Repeat this procedure with other pictures.
  6. Select bottom most image to add an animation, select Slide Show >>Custom Animation.(in 2007 animation tab >>custom animation). To add more effects go to animation task pane, select add effect >> Entrance. Go to More effect option and set to Rise up with speed of medium.
  7. Choose the next photo, set same animation but set starting after previous. Then after set the delay say near about 1.5 seconds and set for other pictures too. Take a demo of your setting.
  8. You can add shadow or other effects after images.
  9. Also you can add some backgrounds, blinks and other decoration effects in your slide show.

To make effective hyperlink is also one more option to make your presentation interactive. By using hyperlink on clicking one link you can go to any one page of your slides by giving link of that slide. I.e. hyperlink use to connect one page to another.

Follow these steps and make your presentation professional.

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