Category: Microsoft Excel

Top ten ways in which MS Excel can really help

Posted by cloud – December 24, 2009

The Microsoft Office Fluent user interface in Office Excel 2007 assists in locating the best tools as per your requirements

Now you can find the most important tools without searching too much, thanks to the Office Fluent user interface. So, whatever you want to do in Office Excel 2007, you’ll get the right commands right away.

Now, it’s a breeze to import, then organize & explore tons of data in wider spreadsheets

It’s no longer tough to work with immense quantities of data. Office Excel 2007 offers support for spreadsheets, up to 1 million rows by 16 thousand columns. Excel 2007 also offers support for multicore processor platforms which allows for speedier calculations of spreadsheets that are saturated with formulae.

The Office Excel 2007’s all-new charting engine helps you to put forth your data analysis in the form of charts that look professional and smart

An excellent thing about the Office Excel 2007 charting engine is that it’s consistent across both MS Office Word 2007 and MS Office PowerPoint 2007. This means, creating charts that look snazzy and professional at the same time are just a few clicks away. The redesigned Office Excel 2007 charting engine helps you to apply effects like 3D, transparency, etc. to your otherwise drab charts.

Office Excel 2007 now provides way better support when it comes to tables

It’s even easier than before, working with tables, now that Office Excel 2007 provides much better support for this. This translates into better views of larger tables, which makes working with tables in Office Excel 2007 simpler

It’s really easy to make and work with interactive PivotTable views in Office Excel 2007

When you’re answering lots of questions, the PivotTable views allow for speedy reorientation of your data. PivotTable views also lets you drag fields and position them as you want them to be seen.

Excel Services and Office Excel 2007 allow for a more secure sharing of spreadsheets

With Microsoft Office SharePoint Server 2007’s Excel Services, you can allow third-parties to access information in your spreadsheets over an internet connection, by rendering them dynamically as HTML. What’s great about Excel Services is, all those who use it can work on, modify or share the rendered spreadsheets with others.

Office Excel 2007 sees to it that both, you as well as your organization have access to continually updated business info

Using Office SharePoint Server 2007 and Office Excel 2007, you can guard against the out-of-date or multiple copies of a spreadsheet doing the rounds of your organization. With Office Excel 2007’s permission-based access, you get to exercise complete control over who gets to view and work on or modify your spreadsheets

Minimize spreadsheet size and boost the recovery of damaged files simultaneously

File sizes can be greatly reduced, thanks to the new MS Excel XML Format. It has been constructed so as to offer improved data recovery for files that are damaged. So, you not only allow the IT department to focus on other important matters, but you also save a lot on bandwidth and storage.

Office Excel 2007 provides complete support for Microsoft SQL Server 2005 Analysis Services. What this means for you is, extending your business intelligence investments is a breeze

Newly added cube functions in Office Excel 2007 allow you to create custom reports from OLAP databases. The Data Connection Library helps you connect to outside data sources faster, which makes the going easy for you.

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Alternatives to Microsoft Excel

Posted by cloud – November 12, 2009

If you’re looking for free, open-source spreadsheets, some of which are web-based, as an alternative to MS Excel, then have a look at this top-ten list:

1. OpenOffice Spreadsheets

OpenOffice Calc is an extremely popular substitute for Microsoft Excel as most of its features mirror those of the latter. Another plus point is its interface which is quite user-friendly. With OpenOffice Spreadsheets, you can source data from numerous corporate databases, perform cross-tabulation and many, many more things. All in all, an excellent piece of software.

2. Gnumeric

Gnumeric is a useful alternative to MS Excel. Referred to by some as ‘Gnome Office Spreadsheet’, Gnumeric includes mostly every single worksheet function that Excel offers. What makes Gnumeric better – and this is a contentious topic – than Excel is that is offers one hundred and fifty four other functions that the aforementioned software does not.

3. Abykus 2.0

A lot of people use Abykus 2.0 for many purposes, most of them scientific and business-related. Abykus 2.0’s interface is very intuitive which makes it easy for first timers. Calculations of many sorts are possible with the Abykus 2.0.

4. CleanSheets

CleanSheets is another independent alternative to MS Excel. Just a word of caution – make sure you have JRE running on your computer, otherwise this software will not work. What sets CleanSheets apart from others like it is the fact that its formula language is quite similar to that of MS Excel.

5. Numbers

Numbers’ is a handy Macintosh alternative to MS Excel. Loaded with templates, and a part of Apple’s iWork suite, ‘Numbers’ is quite different from its Windows counterpart, but it’s simple enough to get used to in very little time.

6. Google Docs –Spreadsheet

Google Docs – Spreadsheet is also quite good. A web-based substitute, it is definitely lacking in extensive functionality, but it’s meant for basic spreadsheet-work anyway. This software allows you to do the usual things you’d expect from an Excel substitute – use formulas, create and edit worksheets, make charts, etc., but what’s noteworthy is that you can share your work with others through an internet connection.

7. Spread32

A very basic program that allows you to work with spreadsheets, Spread32 provides free panes, key sorting, etc. With Spread32, you get 256 columns x 65536 rows x 255 sheets. It is meant for the simplest of calculations and tasks.

8. Thinkfree cal

Another Java-based app., Thinkfree cal is an alternative to MS Excel that works with most all OS. Basic, but useful.

9. Zoho Sheets

Yet another web-based substitute for MS Excel, Zoho Sheets is simple but reasonably powerful software. Its advantage is that a lot of people can simultaneously work on a single spreadsheet.

10. KSpread

The freeware KOffice suite runs on Unix and Unix-like OS, and KSpread is its answer to MS Excel. It’s not that great in comparison with most commercial spreadsheet software in that it doesn’t have what most of the others do. However, what redeems KSpread is that it offers features like formatting, conditional coloring, graphs, etc.

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Work smarter with Microsoft Excel VBA

Posted by cloud – May 28, 2009

Most of the database can be created using the basic commands in Access. VBA training however, gives you the tools to add features to its powerful database to make it even more useful.

Visual Basic for Applications is a scripting computer language comes with Microsoft Office applications. If ever there was the use of a VBA macro. The power of macros is beyond the mere registration of a repetitive action. To research into the programming code you can add your own commands to the database and extend the functionality of the application.

Using VBA with Excel

VBA lets you automate virtually all the features you can imagine regarding the import of data, data comparison, data analysis, spreadsheets or data. When you spend less time doing manual work in data manipulation, you have time to be more innovative with their data. Without limiting the amount of data that have the ability to work, you can discover new ways to process and analyze data from new sources.

For example, suppose that Jim, a sales manager, a wide range of statistics collected from your sales team in an Excel spreadsheet. Each day, copy and paste the data from each sales person in the blade of his master, and then verifies the data to ensure that no invalid characters that the prejudices of their equations. This requires a large part of the morning, but the process and is not aware of any other way to perform the task.

Access VBA training shows how to bind events to commands such as opening a form. By creating a sub-species, one could say how to sort the customers by name whenever it opens. The list could be sorted manually by the other columns, a city, but by default sort by last name.

The possibilities of what can be done with VBA and Excel are virtually unlimited as the only goals he wants to achieve. That’s the beauty to get a better understanding of a scripting language like VBA.

The more the practice that you have on your data; the more likely you are to find out many ways.

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Top 7 Microsoft Excel templates

Posted by cloud – May 19, 2009

If you have access to Microsoft Excel or a similar program can be used to simplify your life with these models. These models work in Excel, and many of them work under the program Open Office Calc there are many choices, but here are the Excel templates to simplify your finances and planning activities on a daily basis.

1. Printable grocery list: purchase of food is made with this simple model to keep organized. You can sort the articles in the grocery shopping so you do not have to walk through the store to get a point that has failed. The model also includes a shopping list, which is useful during the holidays.

2. Calculate your ideal weight: This model is established to calculate the ideal weight for your height. The calculation can be done in the U.S. or metric units. WEB version of the spreadsheet calculator provides all the features of the model and can be placed and used on the Internet.

3. Food journal: If you try to lose weight or just a special diet, this model can be very good. The main model comes with three days on a single sheet. You can enter your meals and food in separate lines, followed by calories, fat grams, or food groups.

4. Loads tracking sheet: Once you have built a budget, you need to keep track of how much you spend. May this be easier by using the tracking of expenditure. It functions as a checkbook register, but you can use separate columns for different costs. You can use this model for the charge in any category. It is also useful if you do a remodeling project, the owner of a small business or wants to see where your money goes.

5. Monthly Calendar Template: Never buy an expensive new calendar with this model. You can create professional-quality calendars for each month of the year. You can write in important events before printing the pages. You can also customize the program to make Monday the first day of the week.

6. Medical History Form: medical history in a way that contains medical information on individuals. WEB version of the spreadsheet calculator provides all the features of the model and can be placed and used on the Internet. A collection of medical history of these forms can be saved by personal names.

7. Temperature Conversion: This model is ready for implementation Celsius to Fahrenheit in Celsius and Fahrenheit conversions. The conversion is shown in a graph and a table. WEB version of the spreadsheet calculator provides all the features of the model and can be placed and used on the Internet.

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Top 6 tips for Microsoft Excel users

Posted by cloud – May 10, 2009

As a professional in your field, you know the benefits of using Microsoft Excel. There is a way to make it an even more powerful tool in managing their business. The added advantage of Microsoft Excel training their employees will operate more effectively and improve their profitability.

May your employees already be familiar with many of the capabilities of Excel, but would not it be nice if they were more concerned with macros and shortcuts?

For the frequent users of Excel, there are many tricks and hidden functions that you can use.

Copy Speed in Excel

To quickly copy a cell in a row or column, select the cell you want to copy, then move the mouse until it is positioned above the lower right corner of the cell. The cursor will turn into a plus sign (+).

Now, hold the left mouse button and drag it by the row or column until you’ve selected all the cells you want to paste. Release the button and the first cell is copied to all selected cells.

Terrific Tables

Microsoft Excel spreads his table capacity building by allowing room for expansion. Your text and images are guaranteed to stay online and easily readable, easy to use with Excel, the columns and rows. Many people do not use the tools and shortcuts available to them amazing because they simply do not know they exist. Start of Excel training courses cover all bases and their employees are familiar with these simple, but time saving tips.

Headers and footers in Excel spreadsheets.

Did you know that you can print your Excel spreadsheet with headers and footers? Just click on the File menu and select Page Setup. Now select the top / bottom of file. Experience the Custom header and footer options as well.

Quick Calculator Excel

How many times have you worked in Excel and who came from the Windows calculator. Usually, to see something is to tell Excel you! So why not put a button in Excel Fire calculator for you.

Simply select View / Toolbars / Customize Excel. In the Customize screen, select the Commands tab, then select Tools from the Categories list.

Scroll through the list of icons that you see the calculator. It is the custom label. Drag it to your toolbar, and you have it.

Security and safety

Information security is an important factor in all businesses today. Even a small training will teach employees to create passwords and how to protect the password in Microsoft Excel documents. A useful tool for Microsoft Excel taught in basic training courses for their employees actually walks through the security of documents in a few easy steps.

Keyboard Shortcuts

Address the following keyboard shortcuts in Excel. They can really take advantage of using MS Excel.

Ctrl + A Selects all the cells

Ctrl + Home Go to cell A1

Ctrl + End Go to last cell in the range

Ctrl + Shift + End Select from active cell to last cell in the range

Ctrl + Shift + Home Select from A1 to the active cell

Ctrl + Page Down Move to next worksheet

Ctrl + Page Up Go to the latest data sheet

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