Category: Microsoft Excel

Microsoft Excel – An important overview

Posted by andre – March 18, 2009

Excel is perhaps the most important computer program used in the workplace today. So many workers and upcoming employees are required to learn Excel in order to enter or stay in the workplace.

Many professionals who use Excel to perform functional tasks at work, a growing number of employers rely on decision support for Excel. From the viewpoint of the employer, particularly in the field of information systems, using Excel as an end user tool is essential.

Excel 2007 has the ability to spreadsheets up to one million lines of 16,000 columns, which allows the user to import and work with large amounts of data and make performance computing faster than ever.

You can use Excel to calculate sales tax on a purchase, calculating the cost of travel by car, converter temperature; calculate the price of pizza per square inch and an analysis of data. You can track your debt, income and assets to determine your debt to income, calculate your net worth, and use this information to prepare the process of applying for a mortgage on a house. The staff uses for Excel are almost endless as the uses for this software – and an Excel tutorial research into the practical use of the program staff and commercial use.

Today the users use to create and edit Excel spreadsheets, as well as for the author Web pages and links to the specifications of complex formatting. Create macros and scripts. While some of these programs are small, some calculations, many of them are much more critical and important decisions affecting the financial and commercial transactions.

Widely used by businesses, service organizations, volunteer groups, private sector organizations, scientists, students, educators, trainers, researchers, journalists, accountants and others, Microsoft Excel has become a staple of end users and professionals.

Excel offers new data analysis and visualization tools that help to analyze information, identify trends in information and access more easily than in the past. Use conditional formatting with rich data visualization, you can evaluate and illustrate important trends and highlight exceptions with gradient colors, data and icons bars corporate data, or as a calculator, a tool to support decision making, a data converter, or even a spreadsheet to display information for interpretation.

The two most important types of data analysis are the basis for sorting and filtering. Excel calculation engine into other applications. With Excel, you can browse, sort, filter, input parameters and interact with information, all in the web browser of the user.

Excel can be customized to perform a wide variety of features that many companies can not function without it. Excel has become a mandatory training in many workplaces; in fact, the training is a must for any workplace is trying to maintain over time.

You can learn and use Excel to determine the proportion of men and women, the percentage of minorities on the payroll and the classification of each employee in the amount of remuneration, including the percentages of the total and accepted to pay benefits. You can use Excel to track production, information that aid in May future development plans.

Excel allows you to enter all the data, analyze, classify them according to their custom formatting, and display the results with color, shading, and backgrounds. Excel allows you to create a visually appealing way that data for May seem pop and shine.

Learning Microsoft Excel macros

Posted by andre – February 26, 2009

Microsoft Excel is a spreadsheet and probably the most commonly used on most computers today. There are tools at your fingertips and can be confusing, but it can also give you many ways to make your work easier. One of the simplest is the macro. If you used a phrase or a piece of text or data, you can connect to Excel with a few keystrokes. Read on to learn how to use macros in Excel.

The measures relating to the use of macros

1. Choose your text block in front of you to read what he wrote. On the main menu bar, click Tools, Macro and Record New Macro.

3. A pop-up and you must enter at least two things. You need to know what to call your new macro, and you need to know what key to use for access.

4. Click "OK" and you’re ready to begin entering your macro. Type exactly and only the data you want to appear in the macro. We use the word, for example, as an example.

5. For example, type, and then click on "Tools" "Macro" and "Stop Recording". This completes the macro and makes it available for you.

6. Click on "Shift" and "Control" to run the macro to insert the word "example". This will insert text in the active cell.

7. Facilitating the use of macros. Click on "Tools" then "Customize." Select "Toolbars" and then check the box next to "Visual Basic". Now click "Close." You can drag the toolbar at the top with the rest of the toolbar.

For more information about using a keyword, type the word, place the cursor on it and press the F1 key. Sometimes it helps to look at the example of aid rather than to read the details. Do not use the command keys for macros. It’s always good to use both "Shift" and "Control" with its macros.

IF function in Microsoft Excel

Posted by andre – February 15, 2009

The IF function is one of the most useful Excel functions and the most used. What it does, basically, is test to see if a certain condition is true or false. Return a real value and if it becomes a false alternative. Many people seem to really cause much headache with the IF function, but overall, it is not really a difficult tool to use.

The IF function allows the decision-making in a spreadsheet. Specific criteria that are installed in one of two actions, according to whether or not the criteria are met.

An example

You have two values. In a cell that has a value of 65 years and in another cell that has a value of 23. If the function that allows us to do is do a test and you can say that we want to see if the value of 65 is above 23. When the numbers are connected in a statement, the result is that 65 is greater than 23 and becomes a real return of the region.

The syntax of the IF function is as follows – IF (logical test, the results of true and false results)

But we can now create the example we did earlier to get started, just open a worksheet in Microsoft Excel. Address in cell A1, type the text, IF the test conditions. In cell A2, type the text – the numerical value 1, A3, type the text – Numeric value 2, and in cell A5, enter the text what is the biggest?

Now we need to test numbers in our Excel spreadsheet, enter in cell B2 of the address value 65 and the direction in cell B3, enter the value 23. In cell B5, we must create our formula. Using the above example, we want to know if the value in B2 is higher than the value of B3. If the condition is true that we restore the text – the numerical value 1 and the condition is false, if we want to send the text – Numeric Value 2.

The structure of the IF function will look like this = IF (B2> B3, "value 1", "value 2")

What can be seen in the previous function is the text values are quoted. Always work with the text in the text should always Formulas price around him. If you type the above formula in cell B5 management should see the text – numerical value 1. If you change the value from B2 to 12 now, the outcome of B5 should be – the numerical value 2.

The IF function is a very varied and you can test an unlimited number of conditions necessary for the future, it can even be nested IF functions within IF functions, but the important thing is that for each function in the syntax should look IF the same as above.

Complex Excel reports made easy

Posted by andre – January 29, 2009

With a PivotTable in Microsoft Excel can summarize thousands of rows and columns of data in a concise summary. For example, you could have an Excel spreadsheet with a long list of foods ordered. Each line shows the product is sold in the region and the city where it was sold, the date of publication, for the quantity discounts and other details.
With some hard work, you can create a report of these data, and enter complex formulas to calculate the number of orders by region and category. If you create a PivotTable instead, you’ll have a full report in just a few mouse clicks.

Accountants know the value of PivotTables as they are an excellent tool for the analysis of management data, too. PivotTable allows creating multidimensional data for the drag and dropping to move the column headers of data around

Creating reports

With a PivotTable, just drag the data into one of four areas – the line labels, column labels, and the values of the filter. The label row and column in the report that the region and category. Number of sales data could be in the field of values, and the total amounts are automatically calculated. You can add a filter to display only those orders with a discount, instead of all orders.

After creating a PivotTable, with a little more than mouse clicks, you can quickly transform the data, to view a summary.

Once the PivotTable is organized the way you want, a few clicks to create a PivotTable with the image of a summary of sales.

Audit and control functions

Professional accountants have a responsibility to ensure they have accurate data. To eliminate the possibility of serious errors which must ensure that the spreadsheets were well designed and rigorously controlled? The use of IF () and TEXT () function support, allowing the examination of the error messages will be integrated and to show that the models have been resigned and are properly conducted.

Data Management

Before you can create a PivotTable, you need to organize your data so that you can use Excel. Data can be in an Excel or a database or other sources, even in a text file.

Create your own Pivot Tables

Spending hour or two hours to learn the basics of PivotTables, you can impress your boss or your customers with amazing reports with minimal effort!

Whether you’re using Excel, it is important to obtain the knowledge necessary to perform their daily tasks. Excel training can give you the knowledge and equipment with the skills needed to work more accurately and efficiently.

Choose right excel chart type

Posted by andre – January 22, 2009

One factor to consider as you want to choose the best type of chart in Excel is the relative strengths and weaknesses of each type of graph. One could, of course, write an entire book on this subject. However, May you find it useful to examine the strengths and weaknesses described in the paragraphs that follow to choose a graphic.

Graphic area charts

Areas plot point values using the data lines. Optionally, the model cell so that the accumulation of data are point values and areas of color between the lines.

With the two advantages you can view the trend of the first data set and the total of all data sets, and can often create data sets total implied.

For example, suppose you draw two sets of data in a graph: one for a total cost and benefits. In this situation, in fact, a third set of data – revenue – because the total data sets implicitly to create a third data set for total income.

Areas too, it is virtually impossible to compare the values of data points in the second and the data series. You can get a very good idea of the first set of data values of data points, however.

Cylinder, cone and pyramid Letters

Cylinder, cone and pyramid chart types have the same strengths and experience the same weaknesses as well as column and bar charts.

In addition, cylinder, cone and pyramid chart types, their three dimensions, which also suffer from a weakness. The new dimension, while interesting, it is often more accurate to compare various points of the given values.

Bubble charts

Bubble Maps allow you to visually explore relationships between sets of data by processing the horizontal axis as the second value axis. To achieve this objective, the bubble charts plot pairs of data points.

For example, a bubble is income and the contribution of visual data in May suggests that people who earn more money, but only slightly increase their donations.

Bubble XY graphics cards, which also show the same information on the size of bubbles Excel with the values of a third data point.

Standing Up to the column charts

The column data tables to plot the different values of the bars, but to organize through the bars of a vertical axis calibrated values.

Accordingly, the column of graphics work really well when you want to see data on a point value of the whole question of the whole issue of comparing data and that data are periods of weather.

Doughnut Charts

Doughnut Charts work similar to pie chart, the presentation of data in serial and concentric rings indicating the value of each data point as a segment, or biting the ring.

Compared to those graphs, charts gifts have an advantage: it can take more than one data series. In practice, that suffers the same deficiencies as pie charts: do not compare data between the values of the series.

They are limited to small data sets. Almost always, something that appears in a doughnut graph must be of a different type of graph.

Line charts

Line plot maps in general the individual data points on a line, or using a different marker symbols or lines of different colors to distinguish data sets, and the use of a horizontal data category.

The graphics on the line de-emphasize the different data points, which work well for large data sets. With a line graph, you can draw thousands of data points. Moreover, all types of Excel charts, graphs tend to highlight the changes and trends in the values of data points that May be helpful.

However, the line graphs suffer from several shortcomings: a focus on each of the values of data points that can hide small data sets in an inappropriate manner and that it is impossible to compare the different data points, a tendency to show trends based on time that does not exist, and a tendency to show the relationship between the data sets that do not exist.

Pie Charts

Pie charts, as almost everyone knows, the display of a single set of data and data points represent segments of a circle, or slices of cake.

All this means that people can compare the values of data points for the total of all values of points and it could be argued this is a force in general, these charts are not based, as it can display a small set of data.

Almost always, something that appears in a graph should be on a table.

Stocks charts

Stock of letters on a plot prices opened high-low-close format, as seen in a newspaper or a television.

Although this type of chart shows the safety analysis technique, the type of graph can be useful even for non-safe price. You can use this table, for example, to draw daily temperatures.

Surface charts

Plot maps of a series of data in three dimensions, the network does not usually use colors to identify the data series, but rather to indicate the value varies axis.

The greatest strength of the surface is a graph that allows you to display with the same emphasis on the relationships within a set of data and data within a category.

A graph of the surface, however, suffers from two weaknesses: first, because the graph shows three-dimensional surface, it is easy for the topography of the plot area to hide data from valleys to peaks hide.

With a circulation of XY charts

Charts also known as XY scatter plot, it allows you to visually explore relationships between sets of data by processing the horizontal axis as the second value axis.

To do this, the graphics really intrigue XY pairs of data points. For example, an XY graph to trace the relationship between income and charitable donations.

The strength of an XY chart is that it allows you to explore the fundamental relationship, between two sets of data. In fact, the XY table is the only type of Excel chart that allows you to do so.