Microsoft Word Document and Table Features

Posted by cloud – September 2, 2009

Generally Microsoft word file formats with .doc, .docx file extensions are know to every one. But actually word document include word files for DOS, Word file for windows 1 and 2, word 6 for Mac, word 4 or 5 for Mac, word 97 and word 95 for windows 97 and 95, Word 98, 2001, XP, 2004 for Mac and word 2000, 2002, 2003 for windows. The latest .docx file extension of office document is used for word 2007 for windows and word 2008 for Macintosh. Microsoft word document is not guaranteed about showing same document on different workstations having same version of word.

Microsoft word document can be represented in different formats like columns format. Column format give a formatting of word document in various columns. For making columns in document, go to menu bar and click on “Format” menu. In format menu click on submenu “Column” to set columns in your documents. Column sub menu opens a new window of column settings. This setting gives options for column numbers needed in a page. Maximum number of columns you can set is 12. If you select number of column is equals to 2 then you will see your document showing in 2 columns. To get proper understanding of this formatting try different number of columns setting.

Normally Table formatting means setting of table format like edit table, delete table, border, color, background color, merge and split cells and hide guideline of table. This are frequently used table formatting by any user.

Table format is one more feature in Microsoft word document. Many people don’t know the table can be linkable and clickable. This format is generally used in e-books. Linkable table content is useful because readers easily find out content they needed using linkable contents. If you want to add linkable table in document, go to “Insert” menu. Go inside submenu “Reference” and select “Index and Table”. One new window of Index and Table will open. Uncheck ‘Show page number’ and select ‘Use hyperlinks’. With clicking ‘Outline Toolbar button’ and then ‘OK’ will add an outline toolbar below your last toolbar in word window. Select content to highlight and set outline toolbar menu to choose level and format of text. Finish highlighting contents and then take cursor on position where you want to show your content. In this way Microsoft feature can be used in excellent manner to write e-book in Microsoft word.

  • Share/Bookmark

PowerPoint Presentation Using Charts

Posted by cloud – August 22, 2009

Making power point presentation is an art. Power point is one powerful medium for representing your views, thoughts and knowledge to the listeners. Documentation and speech delivery are also medium for expressing thoughts but they have some drawbacks, so power point presentation is an ideal way to present data and information.

Good power point presentations help you to reach your target and deliver your knowledge effectively to the users. Charts and graphs are used to make effective power point presentation. Chart is a functionality provided by Microsoft power point in which you can integrate pictorial view of data in your slides or presentation. I.e. you can present or express data in chart form. Charts and graphs represent data in picture format; as we know “A Picture speaks thousands words”, it means the audience will understand charts and graphs more than data text.

Charts in power point allow a great variety of charts to ensure you that it will catch audience attraction and explain data information in more systematic manner. Charts becomes more attractive by inserting drill down options like; one can set mouse over option and link it to access more details, one can move charts all around. Chart helps to make data representation in visual and attractive manner. Also it helps to reduce confusion about data information and its value because charts are represented in systematic and precise manner.

Flash charts are able to make your chart colorful and good looking and manage your presentation creatively. I.e. using flash charts you can customize your power point presentation. In flash charts you can animate your presentation, color theme and integrate real time data in presentation. This chart gives a good look to your presentation without compromising data. The Most interesting thing is any one (who is not familiar with Microsoft power point) can use this functionality and create presentation with a little help. Representing effective charts with greater amount of data in compact manner is special feature of charts and it save space and complexity of your presentation.

Some software is available in market for charts known as charting software which create impressive charts and table. This software generally use platform of Adobe Flash. These software are available at nominal cost or free and very easy to use.

Step to create your own chart in Microsoft PowerPoint:

  1. Go to Insert menu and click on chart option. It will display a chart on your slide.
  2. A table will be displayed below chart containing data or information used for chart. Change in table data will affect on the chart.
  3. Go to first row and column A, enter your information for chart and press enter. This action will show change in chart also. In this way you can built a chart.
  4. To edit data table, double click on a chart. It will show a symbol of table. By clicking it table will display for editing.

In this way you can easily add charts in your power point presentation.

  • Share/Bookmark

9 Steps for Effective Power Point Presentation with Animation

Posted by cloud – August 12, 2009

Most of employees are not aware about power point tools except bullets and graphs. Many important but complex things are not easy to show in power point so their presentation might be failed and it gives bad impression in meetings. So you have to learn advanced technique for making presentation for more effective and powerful presentation skills.

An animation can be used to concentrate audience’s attention and for new introduction of products. Generally to make your presentation more effective insert images and apply animation effects. For transition of image to image, put three images in one slide and set a delay and run a slide show.

Here are some steps to make an animation in your power point presentation (most suitable for 2007):

  1. Add images from a drawing tool bar by clicking on insert picture. Add number of images you want in animation. Images should in same size and in one orientation.
  2. Arrange images in the manner so that they are in continuous manner and offset from each other.
  3. Select a picture which you want to display easily.
  4. If you are using Rise up animation effect, it will look good that images are smaller than slide.
  5. To change image size, do right click on bottom most image and select format picture option. Click on size tab and set position and click OK. The picture maintains aspect ratio and it adjust height automatically. Repeat this procedure with other pictures.
  6. Select bottom most image to add an animation, select Slide Show >>Custom Animation.(in 2007 animation tab >>custom animation). To add more effects go to animation task pane, select add effect >> Entrance. Go to More effect option and set to Rise up with speed of medium.
  7. Choose the next photo, set same animation but set starting after previous. Then after set the delay say near about 1.5 seconds and set for other pictures too. Take a demo of your setting.
  8. You can add shadow or other effects after images.
  9. Also you can add some backgrounds, blinks and other decoration effects in your slide show.

To make effective hyperlink is also one more option to make your presentation interactive. By using hyperlink on clicking one link you can go to any one page of your slides by giving link of that slide. I.e. hyperlink use to connect one page to another.

Follow these steps and make your presentation professional.

  • Share/Bookmark

Designing Templates and Themes in Power Point

Posted by cloud – July 13, 2009

What do you know about Powerpoint Templates?

The Templates are use to manage elements appear on every slide; maintain the look of all slides consistent throughout the presentation. Make it easier to change globally. A view of our template is called the slide master.

Now a days audiences becoming more sophisticated so they expect more professional and lively looking presentations. The design templates determine some aspects like the text location, objects, the style and size of bullet points. Design templates in Power point offers various design options and other formatting tools for the presentation.

How to Customize Templates for Your Power Point Presentation?

To modify these types of templates is to modify the master slide. The look and feel of your presentation is controlled by the master slide. So to modify the templates activate the master slides.

Simple steps to modify templates are:

1. Click on View in the toolbar.
2. Go to Master and choose Slide Master.
3. On the left hand pane show the Title Slide Master. This shows an editable templates window that the one we will modify.

Tips: The rules we use for the Title Slide Master can also applicable for the other slide masters for your Power Point Presentation.

There is one more way to customize your template is that you can add symbols, photos or logos that represent your company’s or organization’s logo.

Themes for your power point presentation

In your presentation, Themes help to have professional look and feel. These themes are also changeable. You can use your favorite modified themes in your power point presentation to present your individual tastes. You can apply themes to individual slide, or all slides in the presentation.

Choosing font, colors as per your likings in Home tab.
The "Design" tab used to edit built-in templates for themes as your taste. Click on "Colors" or "Fonts" for more options. Clicking on the “More” symbols brings up more options. Save the theme by clicking “Save Current Theme” at last item in list. Give suitable name to the file and “save” it in type “Office Theme”.

  • Share/Bookmark

Enhance Business presentation using PowerPoint

Posted by cloud – June 29, 2009

Many people believe that Microsoft PowerPoint is the most widely used tools for making presentation programs in various fields. It is widely used by business people, educators, students, trainers to make presentations. With this tool, you can easily and clearly display text, graphics, films and other objects in the form of a slideshow. When used to prepare for a meeting, exhibition or a course, PowerPoint helps a lot.

In business areas, Microsoft PowerPoint especially makes us practice in organizing all kinds of activities.

Before starting to make a presentation, you should summarize all the information before delivery to their audiences. Remember, simplicity is the rule of a presentation. Please use the slides simple designs to avoid creating confusion among the public. You can even use a white background for a simple slide. Avoid complex layouts of slides can distract the attention of your audience.

If you are promoting a product, then you must include product images. Intelligently organize images of the presentation to allow you to capture public attention. For example, prefer making a product image in a slideshow to enable customers to discover the product and the visual experience. You can add a few words to describe the product in the wings, but I prefer to save two to three lines to describe the products.

You can use animation effects to enhance your presentation, especially at the onset of the contents of text and images. Normally, use “dissolution” or “Ascension” animation effects for text and image content to appear. But remember, while the transitions and animations to attract the interest of its audience during the presentation of cases, many of them to distract your audience what you say. The tables and charts are also included in these presentations. You can have mixed text and designs contained in your slideshow.

Most of the presenters make use of primary colors in their graphics. If you use the trust funds in white, dark tables and graphs are chosen as the foreground objects on the slide.

  • Share/Bookmark