Have you ever questioned yourself there can be types of passwords like the types of files? Yes it is. MS Excel has five types of lock password that will allow you to protect your work. This means you can secure your spreadsheets MS Excel password with 5 different security measures and prevent unauthorized access to the spreadsheet.
Objectives of this section for users who need to get Excel spreadsheets for various reasons. Beneficial for people in the area of finance such as MS Excel is widely used by accountants, charted accountants, brokers, and others who need to store and display data in a hierarchical order.
Excel passwords works like this:
1. Password to open the worksheet:
You can assign passwords to the spreadsheet Excel and prevent anyone from accessing it. To assign a password for your .xls file
1. Open the file .xls document to be protected by a password.
2. Select Save As from the File menu.
3. Click the Tools tab at the top of the Save As window and select Options… General
Save window option window will be displayed, where you can enter the password in the password to open the box.
If an unauthorized person tries to open the spreadsheet, Microsoft Excel asks you the password. If the password is incorrect the sheet will not open.
2. Password changes:
This option works the same way as the first. As the password was assigned to the opening of the Excel worksheet, password to modify the Excel spreadsheet can also be affected similarly.
1. Open the file. Xls document to be protected by a password.
2. Select Save As from the File menu.
3. Click the Tools tab at the top of the Save As window and select Options…. General
Save Options window will be displayed, where you can enter the password in the text box to edit.
Only authorized persons who know the password can edit the document can not see otherwise read-only copy of the spreadsheet protected with a password. This type of protection helps to protect the amended document obtained by others, thus saving the original data; you had saved before leaving your desk.
3. VBA modules:
The Excel spreadsheet can contain VBA modules with the addition of macros in the file. This Visual Basic for Applications module can also be password protected. A password protection, follow these steps:
1. Select the VBA module and right click the mouse button.
2. Select the VBA Project Properties….
3. Click the Security tab.
In this window, select the Lock project for viewing option and assign the password for the password to display the Properties dialog box for the project.
4. Click OK.
VBA module is password protected and secure from unauthorized user.
4. Worksheet password:
You can have multiple worksheets in one file. As Xls Sheet 1, sheet 2 and so on. You can password protect too. To set the password of any spreadsheet underway to do the following:
1. Click the Tools menu
2. Select the Protecting; Protect Sheet option. Protect Sheet window.
3. Select the number of options for the worksheet. (These options depend on the version of MS Excel; I work in MS Excel 2003)
After selecting the options you can assign a password to the spreadsheet.
5. Book Password:
As Excel spreadsheets can also be protected in similar ways to protect the worksheets.
1. Click the Tools menu
2. Select the Protection >Protect Sheet option >Protect Sheet window.
3. Select the appropriate option or both structural and Windows and assign the password.
You can also try the following:
4. Click the Tools menu.
Select the Protection; Protect Sheet… and sharing. Protect the shared workspace window. This allows you to share the book with the track changes.
5. Check the possibility to share with the changes. This allows the text box.
6. Assigning a password in the text box.
These password protections protect Excel spreadsheets at the time of sharing and restrict other users from making changes to the document at the time of transferring file from one pc to another.
